Privacy Policy
Field & Forest fieldforesthunting.com Last updated: April 2026
1. Who We Are
Field & Forest is a hunting and stalking outfitter based in Southern England, UK. We operate internationally, with a US office based in Casper, Wyoming.
Contact details: Email: fieldforestpaul@gmail.com / fieldforestcole@gmail.com Phone: 07789 224466 / 07919 100718 Website: fieldforesthunting.com
When this policy refers to “Field & Forest”, “we”, “us” or “our”, it means the Field & Forest business operated by Paul Smith.
2. What This Policy Covers
This privacy policy explains how we collect, use, store and protect your personal data when you:
- Visit our website at fieldforesthunting.com
- Submit an enquiry through our contact form
- Contact us by phone or email
- Enter into a booking or hunt arrangement with us
We are committed to handling your personal data responsibly and in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
3. What Data We Collect
When you use our contact form or get in touch with us directly, we may collect the following:
- First and last name
- Email address
- Phone number
- The content of your message, including any hunting or travel preferences you share with us
- IP address and basic browser/device information collected automatically when you visit our website (via cookies — see Section 9)
We do not collect sensitive personal data (such as health information, payment card details, or passport numbers) through our website. Any such information required to arrange a hunt will be collected separately and handled with the utmost care.
4. How We Use Your Data
We use your personal data for the following purposes:
To respond to your enquiry When you contact us, we use your name, email and phone number to get back to you about your hunting enquiry.
To arrange and manage your hunt booking If you proceed with a booking, we use your contact details to coordinate all aspects of your trip — including communicating with our hunting partners, estates and outfitters on your behalf.
To send you relevant information With your consent, we may occasionally contact you about special offers, new destinations or upcoming hunts we think may interest you. You can opt out of this at any time.
To comply with legal obligations In some cases we may need to retain or share information to comply with applicable laws or regulations.
5. Our Legal Basis for Processing Your Data
Under UK GDPR, we process your personal data on the following legal bases:
- Legitimate interests — to respond to enquiries and provide the hunting services you have asked about
- Contract performance — to fulfil the obligations of any hunt booking you enter into with us
- Consent — for any optional marketing communications (you can withdraw this at any time)
- Legal obligation — where required by law
6. Who We Share Your Data With
We do not sell your personal data to third parties. We may share your information in the following limited circumstances:
Hunting partners and outfitters To arrange your hunt, we will share relevant details (name, contact information, hunt requirements) with our trusted partner estates, outfitters and guides in the relevant destination country. These partners are required to handle your data responsibly.
Service providers We may use third-party tools to manage our email communications or website. These providers are only permitted to use your data to provide their service to us.
Legal requirements We may disclose your information if required to do so by law or in response to a valid legal request.
We will never share your data with third parties for their own marketing purposes.
7. International Data Transfers
Because Field & Forest arranges hunts across multiple countries, your data may be shared with partners located outside the UK and European Economic Area (EEA). Where this occurs, we take reasonable steps to ensure your data is handled securely and in a manner consistent with this policy.
8. How Long We Keep Your Data
We retain your personal data for as long as is necessary for the purposes described in this policy:
- Enquiries that do not result in a booking — up to 12 months from the date of your last contact
- Completed bookings — up to 6 years, for accounting and legal purposes
- Marketing consent records — until you withdraw consent
After these periods, your data will be securely deleted.
9. Cookies
Our website uses cookies — small text files stored on your device — to help the site function and to understand how visitors use it.
Essential cookies are required for the website to work and cannot be switched off.
Analytics cookies (if used) help us understand how visitors interact with the site so we can improve it. These do not identify you personally.
When you first visit the site, you will be asked to accept or decline non-essential cookies. You can change your cookie preferences at any time via the cookie settings link in the footer.
10. Your Rights
Under UK GDPR, you have the following rights regarding your personal data:
- Right of access — you can request a copy of the personal data we hold about you
- Right to rectification — you can ask us to correct inaccurate or incomplete data
- Right to erasure — you can ask us to delete your data in certain circumstances
- Right to restrict processing — you can ask us to pause processing your data in certain circumstances
- Right to object — you can object to us processing your data on the basis of legitimate interests
- Right to withdraw consent — where we rely on consent, you can withdraw it at any time without affecting any processing carried out before withdrawal
To exercise any of these rights, please contact us at: fieldforestpaul@gmail.com
We will respond within one month of receiving your request.
11. How We Protect Your Data
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse. Our contact form submissions are transmitted securely, and access to your data is limited to those who need it to respond to your enquiry or arrange your hunt.
12. Third-Party Websites
Our website may contain links to third-party sites (such as hunting partner websites). This privacy policy does not apply to those sites and we are not responsible for their privacy practices. We recommend you read the privacy policy of any external site you visit.
13. Changes to This Policy
We may update this privacy policy from time to time. When we do, we will update the “last updated” date at the top of this page. We encourage you to review this policy periodically.
14. Complaints
If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the UK’s data protection regulator:
Information Commissioner’s Office (ICO) Website: www.ico.org.uk Helpline: 0303 123 1113
We would, however, always appreciate the opportunity to address your concerns directly before you contact the ICO — please reach out to us first at fieldforestpaul@gmail.com.
Field & Forest | fieldforesthunting.com
